City Manager

FLSA Status: Exempt
Union Status: Exempt-At-Will
Salary Range: 133
Safety Sensitive: No

General Definition of Work
Plans, directs, manages and oversees the activities and operations of the City of Santa Fe. Implements policy decisions made by the governing body (Mayor and City Council), facilitates the development and implementation of City goals and objectives and provides complex administrative support to the governing body.

Supervision Received
The City Manager is appointed by the Mayor with the consent of City Council.

Supervision Exercised
Supervises the activities and operations of the various departments and manages the operations of the city.

Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. A position may not include all of the duties listed and the listed examples are not an exhaustive list of the duties that may be found in a position of this class.

Essential Functions
• Assume full management and leadership responsibility for all City operations.
• Assess ongoing operational needs and determine the best organizational structure to meet the goals and objectives.
• Makes recommendations to the Mayor and City Council as to appropriate policies, procedures, and changes for a more efficient government.
• Implements policy decisions made by the governing body.
• Directs the development and implementation of the City’s goals, objectives, policies and priorities.
• Establishes, within City policy, appropriate service and staffing levels; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures and allocates resources appropriately.
• Approves personnel actions in accordance with City ordinances and regulations.
• Directs and confers with senior staff concerning administrative, operational, and organizational issues.
• Directs and participates in the preparation of studies, reports, contracts, agreements, agendas, correspondence, resolutions, and ordinances.
• Coordinates City activities with other governmental agencies and outside organizations.
• Responds to and resolves difficult and sensitive citizen inquiries and complaints.
• Attends meetings of the governing body and of committees or sends his/her delegate.
• Directs the development, presentation, and administration of the City budget; prepares and oversees funding requests needed for staffing, equipment, materials, services and supplies; monitors revenues and expenditures; and oversees midyear budget adjustments.
• Keeps the Governing Body regularly informed of City operations and activities.
• Ensures that the City’s collective bargaining management teams are provided direction as to their authority to negotiate in good faith based on executive sessions held with the governing body prior to the negotiations.
• Stays abreast of new innovations in the field of City management and experience.
• Responds to media inquiries, governing body concerns, and issues and community needs.
• Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
• Develops goals, documents performance, reviews, develops, and/or modifies work plans, methods, and procedures, determines work priorities.
• Provides work instruction, assists employees with difficult and/or unusual assignments, and encourages innovation.
• Resolves problems, mediates conflicts encountered during daily operations, determines appropriate solutions, and promotes teamwork. Encourages regular communication and informs staff of relevant business issues and their impact on the organization.
• Develops work schedules to provide adequate staff coverage and approves leave and timesheets. Assigns and distributes work, reviews work for accuracy and completeness, and returns assignments with recommendations for proper completion.
• Provides performance feedback and formally evaluates the work of employees.
• Conducts hiring interviews and selects candidate(s) for job opening(s).
• Provides reward and recognition for proper and efficient performance.
• Assists staff to achieve performance standards and identifies opportunities for continual improvement and development to performance standards.
• Documents causes for disciplinary action, initiates letters of reprimand, and makes formal recommendations for disciplinary action. Responds to formal and informal employee grievances and prepares written responses.
• Ensures staff is attending training, including safety training on a regular basis.

Knowledge, Skills, and Abilities
• Knowledge of pertinent federal, state and local laws, regulations and policies, operations, services and activities of a large municipality, advanced principles and practices of public administration, government, council, and legislative processes, program development, municipal budget preparation and administration, supervision, training and performance evaluation, methods of analyzing, evaluating and modifying administrative procedures.
• Skills in excellent management interpreting financial information to assess the fiscal condition of the City.
• Skill to determine the cost-effectiveness of programs and be able to compare alternative strategies.
• Ability to present complex ideas effectively, both orally and in writing and to establish effective working relationships with elected officials, staff, local jurisdictional partners, tribal officials, and the general public.
• Ability to manage and direct the operations, services and activities of a large municipality.
• Ability to plan, organize, coordinate, prioritize, assign and evaluate the work of department directors, and support staff.
• Ability to provide executive leadership for City services and functions, plan for future development, maintenance and expansion of public services.
• Ability to write comprehensive reports using statistical analysis.
• Ability to understand the budgeting process.
• Ability to assess governmental operations to ensure effectiveness, efficiency and public convenience.
• Ability to shape and implement policy direction.
• Attention to Detail – Ability to be thorough when performing work and conscientious about attending to detail.
• Coaching – Provides others with clear direction, motivates, and empowers. Recruits staff of a high caliber and provides staff with development opportunities and coaching.
• Conflict Management – Manages and resolves conflicts, grievances, confrontations, or disagreements in a
• constructive manner to minimize negative personal impact.
• Customer Service – Ability to interact with customers in a friendly and professional manner, ability to work to resolve issues quickly and effectively, and is knowledgeable about products and services.
• Deciding and Initiating Action – Takes responsibility for actions, projects and people; makes quick, clear decisions which may include tough choices, after considering risks.
• Decision Making – Specifies goals and obstacles to achieving those goals, generates alternatives, considers risks, and evaluates and chooses the best alternative in order to make a determination, draw conclusions, or solve a problem.
• Delivering Results – Ability to set high standards for quality, quantity, and timelines. Focuses on customer needs and satisfaction. Consistently achieves project goals.
• Interpersonal Skills – Ability to show understanding, respect, friendliness, courtesy, tact, empathy, cooperation, concern, and politeness to others and relate well to different people from varied backgrounds and different situations.
• Learning – Uses efficient learning techniques to acquire and apply new knowledge and skills; uses training, feedback, or other opportunities for self-learning and development.
• Mathematical Reasoning – Solves practical problems by choosing appropriately from a variety of mathematical and statistical techniques.
• Planning and Evaluating – Organizes work, sets priorities, determines resource requirements, determines short or long-term goals and strategies to achieve them, coordinates with other organizations or parts of an organization, monitors progress, and evaluates outcomes.
• Reading – Understands and interprets written material, including technical material, rules, regulations, instructions, reports, charts, graphs, or tables; applies what is learned from written material to specific situations.
• Resilience – Deals effectively with pressure; remains optimistic and persistent, even under adversity. Recovers quickly from setbacks.
• Teaching Others – Helps others learn through formal or informal methods; provides resources to help teach others; acts as a mentor.
• Thinking Strategically – Thinks strategically and promotes best practices and leading-edge ideas.
• Writing – Writes in a clear, concise, and organized manner for the intended audience.
• Written Communication – Composes, reviews, edits, and issues written materials for diverse audiences and communicates purpose in a succinct and organized manner that is appropriate for context, time, and place.

Education Requirement
Bachelor’s degree from an accredited college or university with course work in Management, Political Science, Business or Public Administration or similar field
Experience Requirement
Eight (8) years of increasingly responsible managerial experience in planning, organizing, directing, and overseeing a large organization.
Education and Experience Equivalency
One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education. Additional appropriate education may be substituted for the minimum experience requirements.

Licensure and Certifications
• Must possess a valid driver's license.
Special Requirements
• None.

Physical Requirements
• Requires sitting or standing for extended periods.

Working Environment
• Work is generally in a moderately noisy location (e.g., business office, light traffic).
• Requires attendance at evening meetings and special project deadlines outside the normal workweek.
• Some travel to off-site locations is required.

EEO/ADA Compliance
The City of Santa Fe is an Equal Opportunity Employer. In compliance with the American's with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.
Veterans’ Hiring Initiative
Pursuant to City of Santa Fe Resolution No. 2013-079, the City of Santa Fe Human Resources Department has implemented a Veterans’ Hiring Initiative policy in order to provide opportunities for veterans who meet or exceed the minimum qualifications for city employment to obtain City employment. The Governing Body does not guarantee that a veteran shall be hired for the position being applied for, only that the veteran will be given an interview; and, it does not intend to supersede or modify any collective bargaining agreement that is currently in place with the City of Santa Fe.
Job applicants who are veterans with an honorable discharge from the military or are members of the National Guard or Reserve who have successfully completed basic training, must use the Veterans’ Certification Form to identify themselves and then must attach a copy of their DD214 or DD215 and/or their proof of current Active, Guard or Reserve enlistment in order to certify their status for the position in which applying for.

Applications must be submitted online at: https://cityofsantafenmemployees.munisselfservice.com/employmentopportu…
Resumes will not be accepted in lieu of the city application form, unless the position status is at-will. When required of the position, high school diploma/GED, college degree(s), certification(s), or license(s) must be attached at the time of submission of the application. Each applicant is considered only for the current vacancy indicated on the application submitted. It is the responsibility of the applicant to monitor any future openings and to submit a separate application for each position. Incomplete applications will not be considered. Applications become public record upon receipt and may be made available for public inspection upon request. Pre-placement physical exams, and drug and alcohol screenings are required for some positions.
This job announcement is not intended to be inclusive of all functions, responsibilities and qualifications associated with the position, however, representative of the essential job functions and typical criteria considered necessary to successfully perform the position. This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.
Acknowledgment
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. I have read and understand the above job description. I verify that I meet the requirements and am able to perform the duties and responsibilities on this job description.