The City of Signal Hill is seeking energetic, self-motivated, detail-oriented individuals for the position of Management Assistant. The ideal candidates will have a passion for public service and a desire to grow their career in local government; be able to successfully multi-task, possess a great attitude and excellent customer service skills. Currently there are two (2) vacancies: in the Human Resources Division and in the Public Works Department.

Under general supervision Management Assistants perform a wide variety of moderately complex administrative, research, analytical and technical duties in support of a department or division; conduct special projects; supervise or coordinate special functions and programs.; serve as technical resource for an assigned area; and perform other related duties as assigned.

DISTINGUISHING CHARACTERISTICS

This is a non-management, entry-level class in the Management Analyst series. The class is responsible for performing specialized technical and administrative support for assigned programs and functions. Positions in the classification may plan, organize. research and conduct studies; assist with development of budgets, write grants, evaluate performance, and assess the feasibility and cost of different programs and services.

This is the entry-level class in the Management Analyst series that allows the incumbent to develop journey level knowledge and abilities. The incumbent is responsible for performing specialized technical and administrative support for assigned programs and functions. This class differs from a Management Analyst in that the incumbent performs more routine analytical work and exercises less independent discretion and judgment on matters related for work procedures and methods.

Human Resources Vacancy
The Management Assistant in the Human Resources Division must be highly organized with the ability to handle multiple projects in a fast-paced environment and have the ability to maintain strict confidentiality. This position is assigned to provide professional and technical staff support to the Human Resources Team as well as a variety of internal and external customers. The ideal Management Assistant candidate for the Human Resources Division will be a proactive administrative support professional with a strong balance of technical skills and the ability to quickly learn Human Resources processes and procedures.

Public Works Vacancy
The Management Assistant in the Public Works Department may be assigned to the Engineering Division or City Yard, but may perform duties to assist both divisions concurrently. This position will create and manage requests and data for several utilities related questions, assist in budget preparation and process invoices through Tyler accounting software. This position will handle requests related to trash hauling and manage compliance with SB 1383. Support grant management processes with a strong familiarity and understanding of various grant guidelines. Draft, proofread, and finalize staff reports, and assist in contract management and routing for approval, assist in preparing bid documents for Capital Improvement Projects, oversee term status of various Public Works contracts and agreements, and prepare public notices.