JOB SUMMARY:

Serves as the assistant to the Mayor and City Council. Administers the affairs of the City effectively and in accordance with the policies of City Council, City Ordinances, and applicable Federal and State laws and regulations. Plans, directs, and provides supervision to all departments and offices of the City, except as otherwise provided for by the City Council. Oversees the personnel, benefits and risk management programs of the City. Under the general direction of the Mayor and City Council, works in conjunction with City Treasurer to direct all accounting, financing, budgeting, treasury, investment, and payroll functions. Manages all City purchasing. Administers zoning and subdivision ordinances. Assures that City Ordinances are enforced. Sees that all terms and conditions of contracts, franchises, and agreements imposed in favor of the City and / or populace are faithfully kept and performed. Responds to public inquiries and requests. Performs or supervises research assignments and special projects required and those directed by the Mayor.

ESSENTIAL JOB FUNCTIONS:

• Supervise administrative personnel;
• Coordinate timely responses to all Federal and State agencies on inquiries and complaints;
• Assure that all terms and conditions imposed in favor of the City and any public utility franchise are faithfully kept and performed, taking appropriate action to correct any violation;
• Attend all meetings of the City Council, taking part in discussions and recommending Council action, as appropriate and when recognized;
• Execute deeds and contracts on behalf of the City when authorized by Ordinance, Resolution, or Motion of the City Council;
• Effectively represent positions of the City to the public and media;
• Manage day-to-day operations of human resources programs, including personnel policies and procedures, recruitment, testing, training, benefits, worker’s compensation, compensation and classification systems, and safety and risk management;
• Assure City compliance with Federal, State, and Local laws regarding employment;
• Counsel with employees and makes referrals to professional counseling services, when appropriate;
• Recommend, plan, and implement changes in personnel policies and procedures, as needed and / or as directed by the City Council;
• Prepare and provide technical information to the City Council, Planning & Zoning Commission, Economic Development Corporation, Board of Adjustment, and the general public;
• Assists in the development and implementation of policies, procedures, and long-range plans for streets, building maintenance, traffic control signs, and street signs;
• Plan, organize, and administer review of development proposals for conformance to City Codes and Ordinances, including coordination with other City Departments;
• Review building plans and plats and does related work, as required;
• Determine if violations of City Ordinances exist and consults on Code Enforcement matters;
• Coordinate duties with other City Departments involved in Code Enforcement;
• Work with residents to ensure compliance when violations are found;
• Prepare forms and notifications on all matters concerning the City, as required;
• Provide staff support to and attends meetings of the Planning and Zoning Commission, Economic Development Corporation, and Board of Adjustment;
• Solicit bids, secures written and telephone quotations from vendors, analyzes bids, and assists other staff members with the bidding process;
• Provide technical assistance to various City Departments in preparation of bid specifications;
• Assure that the City Council is kept fully advised as to the financial condition and needs of the City;
• Assure the annual budget is prepared and submitted to the City Council;
• Assure, as effectively as possible, that the City operates within its budget;
• Supervise long-range budget planning;
• Formulate and direct the City’s investment policies;
• Coordinate audit functions with external auditors and the City Treasurer;
• Oversee all financial functions performed internally;
• Research and reviews City Ordinances;
• Work with the Mayor to prepare agendas for the Planning and Zoning Commission and City Council meetings; and
• Assist in administering compliance with the Public Information and Open Meetings Acts.

OTHER IMPORTANT DUTIES:

• May accept and receipt monies;
• Assist employees, as needed;
• Operate computers to access various types of information;
• Represent the City at professional and civic functions;
• Uses tact, diplomacy, and a helpful attitude in all contacts with the public and other employees;
• Communicate effectively and courteously with the public, City Council, other boards and / or commissions, and coworkers in person, writing, and by phone; and
• May be required to assist in other duties, as assigned.

KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge of municipal laws, policies, and practices pertaining to Dispatch, Public Works, Code Enforcement, Municipal Court and Warrants, Human Resources, Development Services, Public Relations, finance and accounting, budgeting, and open records, meetings, and public hearings;
• Skill in effectively communicating with people of diverse cultural and educational backgrounds, including appointed and elected officials, employees, and the public;
• Expertise in negotiation and coordination;
• Knowledge of and experience with computers and software; and
• Must be able to delegate and work well with others.

QUALIFICATIONS:

• Must be bondable;
• Required to be proficient with Microsoft Office Suite;
• Proficiencies with Incode / ExecuTime, Laserfische, ArcGIS Online, and Adobe Suite preferred.

EDUCATION & EXPERIENCE:

• Bachelor’s Degree in Government, Public Administration. or equivalent field. Master’s Degree preferred; and
• Minimum of five years experience as a City Administrator, City Manager, or equivalent preferred.

CERTIFICATES & LICENSES:

• Must possess and maintain a valid Class “C” Texas Driver’s License.

PHYSICAL REQUIREMENTS:

• May be required to carry, hold, lift, push, and pull a minimum of 25 lbs.; and
• Sit for extended periods of time writing reports and correspondence, compiling statistical and financial data on the computer, and doing related work, as required.

WORK ENVIRONMENT:

• Work will primarily be conducted in an office environment, but the City Administrator is expected to travel the City and become knowledgeable of City facilities, streets, subdivisions, and businesses.

THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT AGREEMENT OR CONTRACT. MANAGEMENT HAS THE EXCLUSIVE RIGHT TO ALTER THIS JOB DESCRIPTION AT ANY TIME WITHOUT NOTICE.

NOTHING IN THIS JOB DESCRIPTION SHALL EVER BE DEEMED AS VESTING THE CITY ADMINISTRATOR WITH THE APPOINTMENT TO MUNICIPAL OFFICE IN ANY MANNER PROVIDED BY TEX. LOC. GOV’T CODE ANN. SEC. 22.071.

THE CITY OF HELOTES IS AN EQUAL OPPORTUNITY EMPLOYER